Conference Watch Party Information
If your organization is interested in hosting a Watch Party for the upcoming Arkansas Genealogical Society (AGS) Fall Conference, here is what you need to know.
More details about the conference.
Dates
The deadline for registering a Watch Party is September 15th, 2024.
The conference starts at 9:00 am on Saturday, October 19th. Plan to open your Watch Party no later than 8:30 am. The conference will end at 4:00 pm.
Equipment Requirements
To set up your Watch Party, you’ll need the following equipment:
- A computer with internet access
- Be sure the internet access has enough bandwidth to supports a video session
- If attendees (or others) use this connection, greater bandwidth is needed
- Zoom Support recommendation
- A large screen or projector for viewing
- For very small groups, a large monitor may work
- For larger groups, a projection screen is needed
- Speakers or a PA system for audio
- A microphone for Q&A sessions
- For large groups, consider a wireless microphone (or two)
- Optional: A camera for more interactive participation (recommended)
Lunch
Please plan how lunch will be handled. You may choose to provide lunch (possibly for a fee) or simply direct attendees to local restaurants.
Publicity Support
Would you like us to list your Watch Party on the AGS website and include it in our promotional materials? If so, please check the box in the form below. This exposure can help attract more attendees to your event.
Flyer
Advertise your Watch Party. Here is a flyer template you can download and fill in the details of your Watch party. Simply load this into Microsoft Word (or compatible software) and edit.
Registration Fee
To help ensure the success of our conference, we are asking that you encourage all participants to pay the nominal five-dollar fee. While we understand that some attendees might overlook this payment, we do not expect you to strictly enforce it. Instead, we hope you will print and then direct attendees to this poster with a QR code linking to our registration page, gently reminding them of the importance of their contribution. This small fee helps us continue offering valuable genealogical resources and events. Thank you for your cooperation and understanding.
Attendance Tracking
We kindly request that you compile a list of attendees for our records and yours. We suggest capturing the following information. Download a sample attendance sheet or make up your own.
- Name
- Email address
- Additional information you find relevant
This will help us understand the reach and impact of our event.
Question?
If you have questions about the conference or Watch Parties, please email conference@argensoc.org.
Register Your Watch Party
Please tell us about your party and let us help you advertise it! Please list an email address below so we can send you an information packet and literature.